Privacy Policy
The privacy and security of your personal data is extremely important to us at the Island Research Repository (IRR). This privacy policy explains what personal data (information) we hold about you, how we collect it, and how we use it, to make sure you stay informed and can be confident about giving us your information.
The Island Research Repository collects and processes a variety of personal data in order to provide services, manage its operations effectively, and meet legal requirements.
Please ensure that you read this notice (sometimes referred to as a ‘privacy notice’ or ‘privacy policy’) (the ‘Notice’) and any other similar notice we may provide to you from time to time when we collect or process personal information about you. We regularly update this page to show you all the things we do with your personal data.
This Notice also explains what your rights are in relation to any personal data about you that is processed by us. This policy applies if you visit our website, social media accounts, email, write to us or send us a document submission.
Contact us
Please direct any queries about this policy or about the way we process your personal information using the contact details below.
Email: rees.monet@jicas.ac.je
By post: Island Research Repository, Top Floor, Turner Building, Highlands Lane, St Saviour, JE1 1HL
Relevant Law
The way in which we process personal data is governed by data protection law, which includes the Data Protection (Jersey) Law 2018 (the ‘DPJL 2018’), the Data Protection Authority (Jersey) Law 2018 (the ‘Authority Law’) [and, where relevant, the General Data Protection Regulation (EU) 2016/679 (‘GDPR’)].
The IRR will comply with the data protection principles when gathering and using personal information.
Collection of personal information – How and Why
Your personal data will only be used by the IRR, and we will only collect the personal data that we need. Personal data provided by you may include your name, email address and telephone number. We may also automatically collect the following information:
- Technical information – including the Internet protocol (IP) address used to connect your computer to the Internet, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform and if you access our website via your mobile device we will collect your unique phone identifier.
- Information about your visit, including, but not limited to the full Uniform Resource Locators (URL) and query string, clickstream to, through and from our website (including date and time), products you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information.
- Cookies – Cookies are small text files stored on your computer when you visit certain websites. See our Cookies policy for more details.
Personal data will also be created by your involvement with us. For example, if you submit a document to be uploaded onto the IRR website, even if this is through an organisation in our steering committee, we will hold your name and email address, even if you publish Anonymously on the website.
We collect personal data in connection with specific activities such enquiries about the IRR, via the ‘Contact Us’ page on our website, by contacting us via email, or via social media such as Facebook, X (Twitter) or Instagram.
We will never sell or share your personal data.
Why we collect this information and how we use it
We will only use your personal data on relevant lawful grounds as permitted by the EU General Data Protection Regulation (from 25 May 2018) and the Data Protection (Jersey) Law 2018.
Personal data provided to us will be used for the purpose(s) outlined in any fair processing notice in a transparent manner at the time of collection or registration where appropriate, in accordance with any preferences you express. If asked by the police, or any other regulatory or government authority investigating suspected illegal activities, we may need to provide your personal data.
We will typically collect and use this information for the following purposes:
- For continued contact regarding a query sent to the IRR
- For the IRR to retain information about the author of a document
- To allow readers to discuss your research output or request data
How long we keep your information
We keep your information for no longer than is necessary for the purposes for which the personal information was collected.
Submissions to the IRR website will be received from the Author(s) chosen organisation within the steering committee. Therefore, you must review the Privacy Policy of the organisation you contact initially as this may be different from that of the IRR.
If readers have a query resulting from a document you submitted to the IRR, the organisation to which you submitted your document initially will be contacted first and a message forwarded to you where appropriate. If you do not wish to be contacted about your uploaded document, please notify the organisation you submit to.
Information from third parties
We do not use or buy information or data from third parties.
Sensitive personal data
We do not actively collect sensitive data.
How we store information
All collected information is stored according to our data storage policy. Electronic information is password protected by authorised users.
Your Rights
A user of the site has multiple rights in relation to their personal information, which apply in particular circumstances. In order to exercise any of these rights, please contact us using the contact details mentioned above.
Under data protection legislation, you have various rights in connection with any personal data about you that is processed by us as data controller. These include rights to:
- Access to your personal data and to certain other supplementary information that this notice is already designed to address;
- Require us to correct any mistakes in your information which we hold;
- Require the erasure of personal data concerning you in certain situations;
- Receive the personal data concerning you which you have provided to Us in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations;
- Object at any time to processing of personal data concerning you for direct marketing;
- Object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you;
- Object in certain other situations to our continued processing of your personal data;
- Otherwise restrict our processing of your personal data in certain circumstances; and
- Claim compensation for damages caused by our breach of any data protection laws.
Further information on those rights can be found on the website of the Jersey Office of the Information Commissioner: www.jerseyoic.org
If you would like to exercise any of those rights, please email or write to us. We are obliged to respond to your request and will do so as promptly as possible.
Social Media
If you are using one of our social media pages, please remember that our page is provided via social media platform sites, including Facebook, Instagram and Twitter (X) which each have their own functionality, terms and privacy policies. Please ensure you have read these carefully and have checked your own personal settings to ensure you are happy with how your information will be used by the social media site. Our social media pages may make use of these functions, but we do not control them and are not responsible for them. We will not assume responsibility for data shared or the responsibilities of a data controller, that responsibility will remain with the social media provider. We will monitor the social media site on occasion and, as soon as practically possible, any inappropriate entries will be removed.
Complaints
In the first instance, we hope that the IRR may resolve any complaints you have about how we process your personal information. If you wish to escalate the complaint further, you have the right to complain to the Jersey Office of the Information Commissioner (JOIC). The contact details may be found below:
Island Research Repository
Email: rees.monet@jicas.ac.je
By post: Island Research Repository, Top Floor, Turner Building, Highlands Lane, St Saviour, JE1 1HL
Jersey Office of the Information Commissioner
Telephone: 01534 716530
E-mail: enquiries@jerseyoic.org
By post: 2nd Floor, 5 Castle Street, St Helier, Jersey, JE2 3BT
Changes to this Notice
We reserve the right to modify this notice at any time.
Last updated: 10/10/2023